The financial platform for your property portfolio: everything in one place, every number backed by its document.
For private owners who delegate the day-to-day: EstateMate keeps rents, loans and deadlines current - your property management keeps working as it does today.
- Data in the EU
- GDPR-compliant
- No AI training on your data
The portfolio is managed. The overview is missing.
Three lists, three versions
The manager has one view, your Excel another, reconciled by email. The same unit carries two different actual rents - and by March, nobody can reproduce the rent roll as of 31 December.
The quiet erosion
An agreed rent step nobody sends out. An index rent untouched for two years while inflation runs. None of it hurts, none of it stands out - it is simply missing, every month.
Four days, five emails
That is how long the rent roll takes to arrive from the manager. The account shows contractor invoices you never knew about. And the bank's package you assemble yourself, on a weekend.
Your property management keeps running the day-to-day. EstateMate makes sure the answers sit with you: current, complete and backed by documents.
One place where everything comes together - and stays current.
The whole portfolio in one overview
Buildings, units, rents, loans and accounts in one current overview. Every number leads back to the document it came from.
Deadlines and deviations report themselves
Expiring fixed-rate periods, due rent steps, missing payments: EstateMate shows what is coming up before it costs money.
See which decision is due
Which rent has headroom, which loan to pay down first, which building needs attention: worked through on your own numbers.
Rent roll, bank package, report: ready from the same data
What the bank, the accountant or your shareholders want to see comes straight from the portfolio you already keep. No searching, no re-typing.
What EstateMate does differently
The same work in four worlds.
| EstateMate | Excel and folders | DIY AI tools | Manager software | |
|---|---|---|---|---|
| Rent overview pull the rent roll · check actual against target · see vacancies | Ready: actual and target, with the document | Kept by hand, quickly stale | Re-check every result, different tomorrow | Request and wait |
| Rent potential track rent steps and deadlines · check headroom against the local index · follow up on increases | Due steps and headroom, with the contract | Formulas and deadlines in your head | Plausible, but checked by hand | Runs only on reminders |
| Payments and liquidity check incoming rents · see outgoings against balances · know whether a building carries itself | In and out per building, continuously | Re-typing statements, duplicates surface late | One-off only, no ongoing monitoring | Your own accounts stay out of view |
| Financing fixed-rate periods in view · remaining debt per date · which loan to pay down first | Fixed rates, remaining debt, scenarios on your numbers | Own spreadsheet, only as good as its upkeep | "Looks right" is not enough for the bank | Loans usually missing entirely |
| Documents and traceability assemble the bank's package · find the document behind a number | Every number leads back to its source | Search, request, hope | Source not traceable afterwards | Piece by piece, on request |
| Reports and packages report for the bank or the accountant · status per building · hand-over as a fixed snapshot | On demand, as a fixed snapshot | Copied together fresh every time | A different format every time | Manager's view, barely adjustable |
| The honest limit | Plugs into your existing software - the modern way to run your portfolio. | Costs nothing and is often enough for two or three buildings. | Fast and surprisingly helpful for one-off questions in between. | Built for the manager's day-to-day, and strong at it. |
How to get started with EstateMate
You don't upload anything upfront and you don't set anything up. It starts with a conversation, and after each step you decide whether to go further.
Your demo
30 minWhat owners bring into the call:
- “Can we pull a rent roll out of this?”
- “Which loan do I pay down first?”
- “Why are the accounts always empty?”
You talk directly to the founders.
Your documents
You tell us what you need.
Schönhauser Allee 45
- 12 units
- 2 loans
- 38 documents
Completeness
100 %- Schönhauser Allee 45 38 documents
- Greifswalder Straße 8 26 documents
- Kastanienallee 3 31 documents
- Rykestraße 21 22 documents
- Wörther Straße 14 29 documents
Every number leads back to its document.
Your data stays in the EU, GDPR-compliant, and is never used to train AI models.
Security and privacySee EstateMate on your topics.
Tell us which priorities you want to solve in your portfolio — we prepare the demo around exactly that. 30 minutes, no obligation. Then you decide.